Businesses, whether they’re large or small, will benefit from using a PDF converter. Not only do e-documents declutter the office, but they are the most practical and cost-effective way to share vital business information.
9 Reasons Why Every Small Business Needs a PDF Converter
If you’re a small business and are unsure whether or not you should invest in a PDF converter, this guide should change your mind.
Moves Data Between Office Formats
Staying in the PDF format is the most secure format for archiving important business data, but there are many instances where you’ll need to convert a PDF file to word for your clients.
Most PDF readers won’t let you edit in their free versions, but moving the file into an editable format will make your clients feel supported.
Sign Contracts Digitally
Gone are the days where your business partners need to come into the office to sign one document. Now, you can send over a PDF with a signature marker that they can sign from their home or office with a PDF converter software.
All your business partner or client has to do is add an image of their signature to approve drafts or confirm changes.
Scan Files Using OCR
If you don’t have a PDF converter, it will be difficult to scan documents into a file that you can actually edit. Since professional PDF converter software uses OCR (optical character recognition), you can scan items directly into a PDF document that’s editable. Using OCR will limit the time spent typing documents into the computer.
Batch Document Processing
Without using a professional PDF converter software, you’ll have to convert individual documents one by one manually. Batch conversion capabilities will allow you to tackle high volumes of PDF documents that need to be processed. Plus, the process won’t restart if one of the files is corrupt. The software will skip and return to fix it if the option is available.
As mentioned, most PDF software won’t let you edit the edit directly into the document unless you buy a subscription for the reader. Not only can you convert the document into another format to edit directly into the PDF with a PDF converter, but you can also split whitepapers and merge files into a single document.
Add Document Security
PDF converters aren’t just useful for conversion; they can also add file permissions and apply password protection. Professional PDF converters let administrators layer up security features, so you can prevent copying and pasting, viewing, low-resolution printing, or disassembling.
Business professionals can completely customize how each recipient accesses their files.
Sometimes only some of the document is needed, or the business owner or client accidentally sends over classified files. Professional PDF converters can remove textual data permanently to keep any sensitive information confidential.
Names, account numbers, and corporate information can be kept private from recipients from accessing them.
Good for Team Collaboration
One of the best things about any collaborative software is knowing which edits were made and how a piece of content can be improved. PDF conversion software is flexible and can accommodate any annotation you want to insert.
For example, you can underline text, highlight sections, or put sticky notes in sections that need some extra eyes or edits.
Great for Researching Business Data
PDF forms are useful for getting important information from clients because you can create editable text boxes your clients or employees can fill in. Fillable PDF forms make collecting data easier, and all the information stays secure and in-house.
You can then convert that data into another format or lock the document to maintain the data long-term.