PDF, which stands for Portable Document Format, is a universally compatible file format. That’s why the PDF has become the go-to standard for sharing files and information. PDFs display documents electronically.
Any software, hardware, or operating system can be used to view the files. And the format allows you to integrate a wide variety of content, such as text, vectors, images, 3D models, and hyperlinks.
Seven Ways to Fully Utilize PDF Files
Adobe’s PDF format may be commonly used in the business world and for personal projects, but few know how to utilize PDF files fully. So, here are seven ways in which you can use PDFs to get the most out of them.
1. Converting PDF Text Files
PDFs are so widely used because the file format remains the same regardless of how the file is opened. However, that means it can be difficult to edit a PDF text document. Thankfully, there is a simple way to solve the problem.
When you have a PDF with text that needs to be edited or updated, convert the PDF to a word document using an online platform. Simply drag and drop the file into the designated area, click a button to start your conversion, and you will be able to download the Word doc instantly.
Once you have the content in a Word file, you can edit the text and then save it in Word as a PDF file by going to “Save As” and selecting “PDF.”
2. Converting PDF Image Files
When it comes to PDF images, the format certainly provides crisp and high-definition graphics, but the files are typically very large. They can, therefore, be difficult to send via email.
So, you may want to convert PDF image files into JPG, which is a format that’s easy to access and save on all types of devices, including tablets and phones. You can use an online conversion platform to transform a PDF image file into a JPG or another image file type.
3. Adding Annotations and Comments
If you want to enable other users to add annotations and comments to your PDF document, you’ll need to use an Adobe Acrobat program. Just select the text you want to annotate or comment on and right-click to find options like “Create Link,” “Strike-Through,” and “Add Note to Replace Text.”
4. Merging PDF Files
If you have several PDF documents that you want to merge into one file, you can easily do so with Adobe Acrobat Pro DC. Simply click “Add Files” and select the PDF documents you want to combine. Once selected, click “Combine Files.” Then, click “Save As” to save your new merged document.
There are free methods of merging PDF files too. You can search online for free programs, although free versions may have limitations compared to Adobe Acrobat Pro DC.
5. Extracting Individual Pages
Contrary to merging several PDFs, you may want to extract individual pages into freestanding documents. With Acrobat, you can save any page from a PDF as an individual file. Click on “Tools > Pages > Extract” and choose the parameters you want to set.
6. Searching a PDF
If you need to search a PDF document for certain terms or words, you can do so easily in various Adobe programs. But there is another simple method.
Right-click on your PDF and select “Open with” and then “Google Chrome.” Then click on the three vertical dots in the top right-hand corner of your screen and select “Find.” Type the terms or words you want to search for, and the results will instantly be delivered.
7. Password-protecting a PDF
PDFs are often used for sharing contracts and sensitive information, so you need to ensure such data is safe when you send it to a recipient online.
Thankfully, it’s simple to password-protect a PDF document. You also need to give the recipient of the file the password to access it. To enable password protection when using Adobe Acrobat, go to “Tools > Protect > Encrypt > Encrypt with Password.” Then select “Require a Password to Open the Document.” Type your chosen password in the field and select a version of Acrobat in the “Compatibility” drop-down to save the document as a compatible file with your recipient’s version.
Many PDF documents begin as Word files. So, another option is to password protect your document in Word before it becomes a PDF. When you go to “Save As” and then “PDF,” you will see “Options.” Select the “Encrypt Document with a Password” option, and enter your chosen password.
By fully utilizing the above methods, you’ll deepen your knowledge and enhance your experience with PDF documents, enabling you to streamline your processes and work more efficiently.