The idea of undertaking complex, demanding, potentially costly, or long-lasting projects that can have a big impact on the business, can be very disheartening. However, although it can be a daunting task, if you do it right, migrating the company’s team to a new platform can unlock growth opportunities that weren’t possible when the current platform was implemented. With the right approach, you can ensure that your re-platforming project goes smoothly.
When taking a step as big and important as migrating from one platform to another, companies must be able to guarantee a positive outcome. This is why it’s recommendable to rely on professionals, automate all processes and controls, and check in regularly to ensure adherence to vendor recommendations and security policies.
Professionals that offer SharePoint migration services, for instance, can guide you through the migration journey to a newer version of the platform, or from another platform, following your needs and demands and they can offer support after the move if necessary.
Typically, the biggest challenge when migrating to a new platform is a lack of knowledge. If you’re not ready, you can encounter significant disruptions and discover that seemingly simple issues can develop into more serious ones very fast. Here are three tips for a seamless migration.
1. Prepare a Comprehensive Migration Strategy
Migrating to another platform is a big change for your company, which is why you need to make sure that you have a well-thought-out strategy in place before starting the process. Your plan needs to detail the technical aspects of the implementation, such as how and when the old platform will be shut down, how the team will be trained to be productive on the new platform, and how any negative effects on current users will be mitigated, and what risks will need to be monitored at key points in the process. It’s impossible to anticipate everything, but with a detailed plan at least you can cover your bases.
Make sure to plan out the migration by creating a complete inventory of all the software and service dependencies. Migrating all of that from the old platform to the new one can be a major obstacle to overcome. Moreover, maintaining dependency documentation can help teams prepare for any future migration.
2. Help Employees Embrace the Change
Employees are less likely to embrace change when they are kept in the dark about the upcoming release of new software. To combat this, draft a project communication plan well in advance of the migration, detailing each stage of the project and outlining how the information will be disseminated and received by all participants and stakeholders.
Keep in mind that change is difficult for people. It’s only natural that some people will need more time than others to readjust. Probably the most difficult part of migrating to a new platform is getting used to all of the new features and ways of doing things, such as the user interface, user experience, functionality, processes, and modes of interaction with other external systems. One way to facilitate the transition is through AI-powered assistants that can provide step-by-step guidance to users.
Find a way to show the migration as something positive, so that people embrace it rather than think of it as punishment or just another tool that will make their life harder. Brief them about the benefits of the platform, how it will help their job, and the strategy behind the migration. You can also see how people are responding to the new platform, which is useful for training purposes and video production.
Finally, don’t assume that the new platform is universally intuitive despite its efficiency and elegance. Make sure that there isn’t room for any confusion. Anyone using the new platform should be able to understand its common features perfectly.
3. Set a Deadline
Bug changes, like switching platforms, should be driven by the company’s goals, which should be communicated openly to your team. Employees should, however, be allowed some time to adjust to the new platform.
They will also need the appropriate training to learn how to use it and how it will serve them and the company’s goals. However, to make sure that the business doesn’t suffer from the move, like with any other important task, there should be a deadline for finishing the transition.
Successful and growing companies often need to switch the software platform they have been using. The possible motivations behind this are many: they may need to add new functionalities, boost efficiency, increase security, reduce costs, and so on.
Nevertheless, many obstacles may arise when migrating a team to a new software platform. Some of the most common ones include employees’ resistance to change, a steep learning curve, and migration mistakes.