How to Keep Your Business Data Secure
1) Use a Reputable VPN
Virtual private networking (VPN) services for businesses help protect your employee’s data and internet connections from cybercriminals. A VPN gives your business peace of mind by providing end-to-end encrypted internet connections to your employees. It does not matter whether your employees are working remotely or in an office. They will always get a secure internet connection that is private and protected from hackers and cybercriminals. You can get a free VPN download and enjoy secure and safe data sharing for all of your business data.
2) Protect Yourself from Malware
Securing your network and PCs from malware is an essential step to warding off data threats. Malware can quickly infect unprotected computers without you becoming aware of it. You can protect yourself from malware by applying your router’s firewall, using updated antivirus and security scanners that can protect your business from hacking, suspect websites, and identity thefts. Malware is often found in spam emails, so it’s a good idea to implement anti-spam software and email authentication to protect your business from malware.
3) Implement an Organization-Wide Password Policy
You should implement an organization-wide password policy specifying the use of strong passwords that are changed regularly. In addition, ensure that passwords are at least 8 characters in length, do not use commonly used words or parts of an employee’s name or ID. Instead, passwords should be a mix of uppercase and lowercase letters, numbers, and special characters. Another thing to keep in mind is that a password should be completely unique from the earlier passwords. Trying out password managers for business is a good idea as well with so many different, complicated passwords to keep track of. By following such a policy, you’ll make it more challenging for cybercriminals to get access to sensitive business data.
4) Secure Your Wireless Network
If your company has a wireless network, you should be aware that cybercriminals may hack it easily. Even though wireless networks use encryption keys, hackers can use their hacking skills to bypass this protection. Use the most robust encryption setting available on your wireless router. Turn off your router’s broadcasting function to make your business network invisible to outsiders. A hacker will not be able to hack something they can’t see.
5) Enable Automatic Software Updates
Software that is not updated regularly can be an easy target for cybercriminals. They have the skills to exploit vulnerabilities that are present in outdated versions of software and operating systems. Update your operating systems, device security settings, and other software to current versions to get maximum protection. Ensure that all updates to your software take place automatically to safeguard your business from any potential threats. Have your IT department run periodic checks on your employees’ computers to ensure that automatic software updates are turned on.
6) Be Aware Of Social Engineering
Social engineers are a new breed of cybercriminals who have come into existence with the growth of social media globally. Social engineers collect information from various sources such as your employee’s or company’s social profiles. They then use this information to launch sophisticated hacking attempts to get access to your company’s data. Ensure that your employees know about such tactics and take appropriate steps to safeguard their social profiles. In addition, your employees should be careful about sharing any information with people who may be claiming to be fellow employees. It is always prudent to double-check by getting in touch with their immediate superiors or even the HR department before sharing sensitive information with unknown people.
7) Dispose of Business Data Properly.
Your company should implement a comprehensive data destruction policy that should be followed if anybody needs to dispose of old data. There should be a specific protocol on how data in computers, laptops, external hard drives, flash memory, and phones are disposed of when they are no longer needed. Remember that just reinstalling an operating system, deleting files or folders, and even formatting hard disks may not eliminate the data as there are tools that can retrieve deleted data.
Data centers can make this process easier. You can find an example of a highly secure data center here.
8) Have Regular Training on the Importance of Data Security Best Practices
Conduct regular training sessions to ensure that your employees know the importance of data security best practices. Such training can be conducted either in-person or over video conference in the case, your employees are working remotely. In addition, have your IT department conduct surprise audits to determine if all employees follow your company’s data security policy.
For any organization, keeping its business data secure is critical with the proliferation of cyber threats nowadays. Most security issues that can hurt organizations are actually preventable in nature. Follow the tips we’ve shared in this article to get a head start on keeping your sensitive business data secure.