The key to a successful coworking brand is to invest in ways to nurture it and help it grow. You need the community backing you to be engaged and active in what you’re doing, including any events you plan.
It’s not just dealing with the logistics that go into planning each event in a coworking space. You’re also juggling processes and management. So, the right software can turn something filled with tiny, messy details into a seamlessly run action plan.
From marketing to seats, sponsors, audience satisfaction, and beyond, these five event management tools are essential for every coworking space company.
Without a digital method of managing every step in your process, there is no organization. This is especially true when you’re planning an event as large as one in a coworking space.
Time management, communication, and every other aspect of your event planning are only as good as your coworking software. When you want to increase the efficiency of everyone involved and boost customer satisfaction, use Engage as the best coworking software.
Why Does We Love Engage?
The software uses a SaaS model to integrate with every possible coworking space you’ll run into on the job. With Engage, you can build your brand from the ground up and customize the software’s features.
Some of our favorite parts of Engage include:
- Contactless management solutions
- Instant communication
- QR code interaction
- Adjustable tax rules
- Automated billing reports
With Engage, your company can actively track, implement, and fix any detail in real-time. Event management is simplified.
For scheduling purposes, Calendly is an intuitive software solution. Using this tool takes the interaction out of dealing with setting up meetings. You set your available times, and anyone who wants to schedule communication with you can book an appointment at your mutual convenience.
Calendly also integrates with Google Calendar, Outlook, iCloud, and Office 365 calendars. It adjusts for each member’s time zone preferences, taking the confusion out of national and global coworking issues.
3. Hubspot Meetings
One step up from Calendly is HubSpot. You don’t need the entire CRM to access the company’s free scheduling system.
HubSpot Meetings works similarly to Calendly. You set your availability, and your team or clients schedule their meetings accordingly. It notifies you and adds the event to your calendar.
However, HubSpot Meetings only integrates with Google Calendar and Office 365. But when it comes to scheduling group meetings, that’s where HubSpot beats Calendly.
The database features add and organize each new person as they show up in your calendar. Easily create groups and assign individuals to one or more for quick access to future events.
Holding an academic conference? This software is designed especially for that purpose.
ConfTool is an integral tool when you’re dealing with academic abstracts and research papers that have to be submitted and reviewed. With this software, each step is made easier. Handle importing and exporting securely and communicate with authors in real-time.
As an organizer, you can host basic events capped at 150 people or larger events with extra features. The software features cover scheduling, registration, invoicing, and attendance, plus much more.
Looking for a way to enhance communication with your team securely? Slack does all that for you.
You’ve likely heard of the software by now. It’s a favorite for thousands of companies because of its advanced communication features.
Users can create customized channels based on specified topics. Channels can be seen by everyone in the workspace or privately designed.
Communicating is simple through group texts, private texts, file sharing features, and video and voice calls. When you need to stay in touch while planning your next big event, Slack has everything to make the job easier.
These five-event management tools are all top in their industries. Use any of them, and your next coworking space planning meeting will be simplified and successful.